Email Etiquette

• Make certain that you are writing the email to the right person.
• Plan out as to what you wish to achieve through your email; its objectives. The entire effectiveness of your email lies in the answer to question, "Did you ultimately achieve the objective for which you wrote the email?"
• Get all the contents, facts and figures at one place before you start writing your email. You may have to refer to other related correspondence and literature for this.
  Chalk out the complete contents of the email you wish to write, their sequence, paragraphing and flow for your email.
• Your email should also include the content ( in the form of short sentences, questions, directives etc) that will elicit the desired response or action from the receiver.
  Rather than asking the receiver to recall an earlier message, include the earlier message in your email. Maintain the complete thread of correspondence on that particular subject matter.
• Give a short and yet, meaningful subject title. This is very important- give it a thought. It should not be too big or even too short. Subject title should give an idea of what the email is all about.
• Be precise, concise and to the point.
• Do not write very long emails (never longer than a page).
• In case you are sending an email reply, reply to all the points raised by the other person. Add anything that you want the other person to tell you and do for you.
  Send a prompt reply; that is the very reason you are using email.
• Use proper grammar, spellings and punctuation. Use the spell and grammar checks but do not blindly depend upon them for complete accuracy or correctness. Use also your native wisdom.
• Do not use all capital letters in your email; in email lingo it means you are shouting or screaming.
• Do not use all lower case letters too. Why flout the conventional way of writing English language? Emails are more informal as compared to the conventional letters but never loose. Therefore, emails are more personal sort but yet businesslike.
• Use proper layout or format.
• Should look aesthetically appealing.
• Use "high priority (high importance)" option only if your email really deserves it.
  Use "request a delivery receipt" or "request a read receipt" option only when you think it is very important for you. Need not use it every time.
• Do not use "reply to all" unless you really wish to reply to all.
• Do not mark "Cc" or "Bcc" to those who are not connected with the business related to the subject matter.
• Do not attach the attachments that are not necessary. Attach only the essential attachments to your email (and make their mention in your email).
• Do not use abbreviations (unless they are absolutely universally understood) or emotions.
  Do not use slang in your use of language.
• Do not use email for confidential matters or matters of secret nature.
• Use active voice, avoid using passive voice.
• Do not use lengthy or long winding sentences. Use short sentences (maximum 15 to 20 words in a sentence).
• Do not forward all kinds of emails to anyone and everyone.
• Do not write or forward emails containing defamatory, derogatory, unfounded, loose, ethnic, racist and obscene remarks.
• Do not forward chain emails.
• Do not forward the jokes all over the place.
• Do not forward virus hoaxes.
• Never reply to spam. It may be dangerous security wise.
• Add disclaimers in your email as appropriate.
• When unhappy with an email or email reply from others, do not use a number of exclamations or question marks in your reply email to tell the recipient so.
• If you are annoyed with a colleague or client, do not send a curt, cold or rude email.
• Do not point out spelling errors and grammatical mistakes to senders of emails to you.
• Do you ever get into arguments in emails and send copies of the verbal “match” to everyone? If you do, stop it.
• Do not give email ids of other persons to anyone without taking their permission.
• Check your email thoroughly for contents, facts and figures, grammar, spellings etc once again before dispatching it. Make sure that you have spelt out the name(s) of the receiver(s) correctly.

Parameters to Evaluate Group Discussion

Following are some of the parameters that we can consider while evaluating Group Discussion.

• Content
• Subject knowledge
• Creativity and originality
• Voice
• Tone and pitch
• Body language
• Posture
• Eye Contact
• Analytical Ability
• Fluency
• Initiative
• Leadership
• Group Behaviour
• Enthusiasm
• Listening   
  
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Dr.A.P.J.Abdul Kalam

"Dr. A.P.J. ABDUL KALAM
                       --Former Presedent of India"

Dr. Avul Pakir Jainulabhudin Adbul Kalam, the twelfth President of India, is rightfully termed as the father of India's missile technology. He was born to parents Jainulabdeen Marakayar and Ashiamma on 15th October, 1931, at Dhanushkodi in Rameshwaram district, Tamil Nadu. Dr. Kalam as an eminent Aeronautical Engineer, contributed for the development of India’s first Satellite launch vehicle SLV-3 and the missiles like the Trishul, Agni, Pritvi etc.

He did his secondary education at Schwartz High School in Ramanathapuram, B.Sc. at St. Joseph's College(1950), Tiruchi, and DMIT in Aeronautical Engineering at the MIT, Madras during 1954-57. After passing out as a graduate aeronautical engineer, Kalam joined Hindustan Aeronautics Limited (HAL), Bangalore as a trainee and later joined as a technical assistant in the Directorate of Technical Development and Production of the Ministry of Defence. In the 1960's Kalam joined the Vikram Sarabhai Space Centre at Thumba in Kerala. He played a major role in the centre's evolution to a key hub of space research in India, helping to develop the country's first indigenous satellite-launch vehicle.

During 1963-82, he served the ISRO in various capacities. In 1982, he rejoined DRDO as Director, and conceived the Integrated Guided Missile Development Programme (IGMDP) for five indigenous missiles. 

Dr. A.P.J. Abdul Kalam has established an Advanced Technology Research Centre, called 'Research Centre Imarat' to undertake development in futuristic missile technology areas. He also served as the Principal Scientific Adviser to the Defence minister and later the Government of India. After retiring from the post Dr. Kalam joined Annamalai University till he became the President in January 2002. 

He is a member of Indian National Academy of Sciences, Astronautical Society of India and many other professional bodies. Dr. APJ abdul Kalam has been awarded Padma Bhushan in 1981, Padma Vibhushan in 1990 and India's Highest civilian Award 'The Bharat Ratna' in 1997. Other prestigious awards include Dr.Biren Roy Space Award, Om Prakash Basin Award for Science and Technology, National Nehru Award, Arya Bhatta Award etc. Dr. Kalam was conferred with the degree of Doctor of Science (D.Sc. Honoris-causa) by twenty eight universities. 

Dr. Kalam, a bachelor is a connoisseur of classical Carnatic music. He plays veena in his leisure. He writes poetry in Tamil, his mother tongue. Seventeen of his poems were translated into English and published in 1994 as a book entitled 'My Journey'. He reads the Quran and the Bhagavad Gita with equal devotion. He is also the Author of the books 'India 2020 : A vision for the New Millennium'(1998 with YS Rajan), 'Wings of Fire : an Autobiography' and 'Ignited Minds – unleashing the power within India'. 

Totally dedicated to the nation, Dr. Abdul Kalam's vision is to transform India into a developed nation by the year 2020 through hard work and perseverance. He holds a first world dream for the third world nation.